(Pocket-lint) - A few decades ago, fax machines were essential components of all business processes. They allowed people to send documents from one part of the country to another with minimal effort. But since the advent of the internet, fax machines have been entirely redundant. But while fax machines might be redundant, businesses still need to transfer documents regularly. Various offices may need to transfer documents between each other, or a business may need to transfer documents to its offices in other parts of the country.
Over the past decade, online fax services have offered the perfect bridge between traditional fax machines and online conveniences. Online fax services allow you to send important documents to the recipient using your smartphone app or website, making the process extremely simple. You don’t need to invest in expensive and clunky fax machines, and the apps are completely safe and fast. But there are a lot of online fax services on the market, and it’s important to find the best one.
This article reviews the top five online fax services on the market in 2022.
iFax is one of the most popular and reliable online faxing services on the market. It provides a truly seamless and effortless way to send faxes over the internet. Because of its user-friendly dashboard and cutting-edge security standards, iFax is used by some of the world’s leading organizations, including the University of California, Citibank, BMI Healthcare, Lyft, Harvard University, and many more. With a customer base exceeding 5 million individuals from over 20K companies, iFax is one of the most popular online faxing services on the market.
iFax also now has a completely free pricing tier to let you get faxes done without paying - it's the only major fax service to offer such a plan.
- Keep all of your documents in one location for easy access and management.
- Extremely user-friendly and well-designed dashboard.
- HIPAA & GBLA compliant operation.
- Scan physical documents with your mobile camera.
- Easily add signatures and company logos to editable cover page templates.
- Select personal fax numbers.
- 256-bit SSL end-to-end encryption ensures optimal safety.
- Send and receive virtual fax from your smartphone.
- No setup fees - completely free to start using.
- Comes with a free trial period.
- Costs only $1.96 /Month after the trial period.
eFax is an online fax service that allows you to send and receive faxes via the internet. The document is directly sent to the recipient’s email client of choice or their online fax number. The eFax smartphone app allows you to send faxes to international and toll-free numbers, but some users believe the interface is too clunky and poorly designed. The eFax dashboard has a slightly confusing menu, and the icons on the homepage are duplicates of the menu items, which can be confusing. eFax is also more expensive than its competitors.
- Unlimited lifetime storage of all documents on the platform.
- Can send and receive faxes via smartphones and desktops.
- Facilitates the entry of customizable electronic signatures.
- Customer support is extremely responsive.
- Dashboard interface is extremely outdated and clunky.
- Comes with an initial setup cost.
- Doesn’t offer two-factor authentication.
- Comes with a 30-day risk-free trial.
- Costs $16.95/Month after the trial period.
CocoFax is an extremely convenient online fax service provider that offers reliable faxing over the internet with top-of-the-line encryption standards. CocoFax is a reliable HIPAA-compliant tool, having been featured on numerous media channels, such as TechCrunch, The New York Times, and BuzzFeed. The faxing services are fairly easy - you can send and receive documents from/ to any email client or Google Drive. CocoFax also gives you 30 days of a free trial, so you can use the faxing services for a month before having to pay a dime.
- Send faxes to toll-free numbers.
- Suitable for email faxing from any email client.
- Offers international faxing coverage.
- Offers permanent storage of documents within the platform.
- Archive and preview all faxes sent and received.
- Top-of-the-line encryption of data.
- HIPAA-compliant online fax service.
- Comes with a 30-day risk-free trial.
- Costs $9.99/Month after the free trial period.
Established in 1997, MetroFax is an extremely trusted and reliable cloud solutions company that offers online fax services. Thanks to innovative features like tagging and lasting, MetroFax is ideal for large businesses that need to send faxes to multiple recipients at once. MetroFax is an extremely user-friendly faxing service, allowing you to send faxes within seconds via the web console. You can send up to 10 documents of 20MB at once to 50 people. However, MetroFax has a relatively clunky smartphone app experience, and it’s also fairly expensive.
- Send and receive faxes within seconds using the user-friendly web console.
- Has an extremely intuitive and simple online manager.
- Offers unlimited lifetime storage within the platform.
- Send faxes to recipients via email.
- Extremely clunky smartphone app.
- Only available in the US and Canada.
- Comes with a 14-day risk-free trial.
- Costs $8.30/Month after the free trial period.
5. RingCentral Fax
Founded in 1999, RingCentral Fax is an all-in-one business communications platform that includes online faxing services. This application has a modern and intuitive dashboard with numerous inbound and outbound functionality, and it allows you to send faxes through email, web consoles, or the smartphone app. You can also schedule faxes and send them later. RingCentral Fax is extremely secure - it has Transport Layer Security (TLS) and Secure Real-Time Transport Protocol (SRTP) encryption. However, RingCentral Fax is only available in the US, and it doesn’t offer electronic signature features.
RingCentral Fax Features:
- Send and receive faxes through the website, smartphone app, or emails.
- Ability to schedule faxes.
- Comes with numerous third-party services.
- HIPAA-compliant faxing service.
- Works with fax machines.
- No electronic signatures
- Only available for US fax numbers
- Costs $19.99/Month.
You can find numerous online fax services on the market. When looking for an online fax service, you must ensure that it’s safe and HIPAA-compliant, and it should ideally come with a trial period. iFax is one of the most reliable and effective online fax services because it has an extremely intuitive app, comes with a trial period, and its monthly cost is a fraction of its competitors, despite offering similar or superior services.